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Welsh
Cricket
Association |
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1. Title This Association of cricket interests shall be called the Welsh Cricket Association (hereinafter referred to as the Association). 2. Affiliation The Association shall be a member of the England and Wales Cricket Board and affiliated to any other bodies which may be advantageous to the Association. 3. Mission Statement(a) To promote, direct, foster, encourage, and improve amateur cricket in Wales. (b) To promote interest in cricket at all levels and to encourage and develop active participation in the game. (c) To bring together, through periodic meetings, elected representatives of all member organisations. (d) To strive to the best of its ability to ensure that equitable treatment is given to all with whom it has contact irrespective of gender, religion, disability, ethnic origin or sexual orientation. (e) To comply with the Child and Vulnerable Persons Policy and implementation procedures set out in the England and Wales Cricket Board Policy in October 2003, and any amendments made to those guidelines from time to time either by that Body or any of its approved successors. (f) To promote good behaviour in (Junior) cricket in the regional development committees schools, junior leagues, and clubs and their teams in accordance with the Sports Council for Wales Chwarae Teg Initiative 2001 and any amendments made to those guidelines from time to time either by that Body or any of its approved successors. (g) To act as the advisory body on the provision of cricket facilities with particular reference to statutory and voluntary organisations. (h) To consult and liaise with whoever may be concerned with cricket problems and development, embracing not only the game itself but coaching, umpiring, club and ground maintenance, financial and general administration. (I) To arrange international matches, competitions and other fixtures as may from time to time be deemed advisable. 4. Membership and Status (a) Membership of the Association shall be composed of individual Cricket Clubs, Cricket Leagues and Associations connected with Cricket (henceforth termed Bodies) operating wholly or partially within Wales and which have approved clauses in their Constitution dealing with Discipline, Child Protection, Equity and Good Behaviour. (b) The Association shall have the authority to accept as Associate Members any other Bodies, organisations or individuals. These will have no power to vote. (c) The Association may elect Life Members in various categories. These shall be entitled to attend all General and Council meetings but shall have no power to vote (see also 15 (d)). (d) Application for membership must be in writing to the Secretary and shall be reported to Council. (e) The acceptance of membership of the Association shall be taken as an agreement to the terms of all the Association’s Rules. (f) The benefits and privileges of the Association shall be confined to members.(g) (See also Section 17, 18, 19) The Disciplinary Committee shall have full power to hold an Inquiry and then deal with Full and Associate Members, Officials or Players deemed guilty of having offended against or committed a breach of these general Regulations, and shall be entitled to take such action and impose such penalties by way of reprimand, fine, suspension, expulsion or other penalty as is thought fit. All Members shall have the right of appearance and representation at Inquiries. (h) (See also Section
17, 18, 19)
The Appeals Committee shall have power to allow or dismiss the appeal and/or
vary the decision and its decision shall be final and binding upon the
Association and every member thereof. The Appeals Committee shall also have
power, at its discretion, not to return the deposit where it considers the
appeal to be without merit.
5. Finances (a) The annual subscription for members as defined in 4 (a) and 4 (b) shall be determined from time to time by the Association at Annual General Meetings. (b) The financial year shall be from January 1st to 31st December. All subscriptions shall be due on 31 March in each year and must be paid by 31 May to the Hon. Treasurer. Payments made after this date will mean a penalty of an amount as determined by the Executive Committee. (c) If any member shall fail to pay its subscription within seven days of the due date in accordance with Rule 5 (b), it shall be ground for expulsion of the member from the Association in accordance with Rule 4 (g) and (h), and the procedure of such Rules shall be followed. (d) The funds of Association shall be dealt with through an account or accounts in the name of the Association. Cheques may be drawn and signed on behalf of the Association by the Chairman, Secretary and Treasurer. The signatures of two out of three must appear on cheques.
(a) The Officers of the Association shall be the President, Chairman, Vice-Chairman/Chairman Elect, Immediate Past Chairman, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer, all of whom shall be elected at an Annual General Meeting and shall hold office as set out below: President — indefinitely Chairman — 3 years Vice-Chairman/Chairman Elect — 3 years Immediate Past Chairman — 3 years not re-electable but electable as Vice-Chairman/Chairman elect Secretary — 5 years: re-electable Assistant Secretary —5 years: re-electable Treasurer — 5 years: re-electable Assistant Treasurer — 5 years: re-electable (b) The Officers of the Association, together with the Chairmen of the Cricket Committee — the Finance and General Purposes Committee and the Cricket Development Committee shall form the Executive Committee of the Association. 7. Officials — see also Section 16 The Officials of the Welsh Cricket Association shall be: The Junior
Competitions Administrator (a) The appointment of Officials is a function of the Executive Committee but subject to confirmation by Council. (b) Additional Officials may be appointed, subject to confirmation by Council. (c) It will be in order for two or more of the offices to be held by the same Official at the same time. (d) It will be in order for an Officer of WCA to hold one or more of the posts. (e) The attendance of Officials at meetings of Committees and Sub Committees is set out in Section 16. 8. Regional Structure (a) For Representation on Council and for local development purposes, Wales shall be divided into six regions: North Wales Cricket Association; Pembroke County Cricket Club; West Wales Cricket Conference; South Wales Cricket Association; South Wales Cricket League; Welsh Clubs Cricket Conference. (b) Each region shall be administered by Officers and a Committee established after consultation between the Welsh Cricket Association and member clubs and Associations within that region. (c) Regional constitutions need not be uniform. (d) Regional Committees shall be responsible to Council. (e) Regions shall be free to devise and implement policies which do not conflict with policies and/or resolutions of the Association. 9. Council (a) Council is the Governing Body for the Association.(b) All Committees including regional Committees shall submit Minutes to Council. (c) Council shall meet at least three times every year. (d) Council shall at a meeting immediately following the Annual General Meeting nominate members to Committees of the Association in accordance with the constitutions of those committees. (e) The Chairman of the Association shall be Chairman of Council. (f) The Vice-Chairman/Chairman Elect of the Association shall be Vice-Chairman of Council. (g) Council shall nominate the Association representative to the Cricket Board of Wales. (h) Decisions of Council on all matters relating to the Association shall be binding on every member of the Association, provided that a member may appeal to the Appeals Committee against a decision of Council. (i) Council shall be constituted as follows:
Officers of the Association (j) Council members, excluding Officers, must secure annual re-nomination by their nominating bodies, such nominations must be received by the Secretary of the Association in writing before the start each year of the Annual General Meeting of the Association for confirmation by that Association. 10. Executive Committee (a) The Executive Committee shall be constituted as follows: The President (b) The Executive Committee shall deal with:
(c) The Chairman of the Executive Committee shall be the Chairman of the Association. (d) The Executive Committee is responsible to and accountable to Council. Prior to approval by Council, it shall not take action on its decisions unless plenary powers have been given in this Constitution, in other Rules of the Association or by resolution of Council. 11. The Cricket Committee (a) (i) The Cricket Committee shall be constituted as follows:
12. The National XI Committee Shall be constituted as follows and shall appoint a Selection Panel from its members: Chairman 13. The Finance and General Purposes Committee and its Sub-Committee (a) (i) The Finance and General Purposes Committee shall be constituted as follows:
(b) The Marketing and Sponsorship Sub-Committee shall be constituted as follows: Director of Marketing (c) All Sub-Committee Minutes shall be submitted to and all appointments approved by the Finance and General Purposes Committee. The WCA Coaching Forum Committee Mission Statement 1. To act as a sounding board for the WCA representatives on the CBW to monitor progress in junior cricket development. Thus, it would be a vehicle for interaction between the recreational coaches ‘on the ground’ and the Partnership. 2. To receive and comment on Reports by the CBW Director of Cricket. 3. To discuss and make recommendations on Coaching Policy on Coach Education, Progress and Best Practice and on Cricket Facilities. 14. The Coaching Forum Committee
15. Miscellaneous Provisions (a) Co-option
(b) Alternates Nominated members from
any organisation may be substituted from the same organisation to represent
them at Council, Cricket Committee, Finance and General Purposes Committee,
Cricket Development Committee, Disciplinary Committee and all Sub-committees.
Such alternates may vote. (c) Officers Officers are full members of all Committees and Sub-Committees except the Disciplinary Committee. (d) Life Vice-Presidents, Vice-Presidents and Life Members
(e) Chairmen of Committees
(f) Other Sub-Committees The Cricket Committee, the Coaching Forum Committee and the Finance and General Purposes Committee may constitute Sub Committees other than those specified in this Constitution. (g) Age Limits Officers, Officials and Members of Council shall relinquish such positions at the Annual General Meeting following their 75th birthday, or at the end of their term of office, except in the case of President, Patron, Life Vice-Presidents, Vice-Presidents and Life Members. (h) Status of Officers
(i) Quorums Quorums shall be as follows: Disciplinary Committee
— 3 members 16. General Meetings (a) Annual General Meetings
(b) Special General Meetings All General Meetings other than the Annual General Meeting shall be called ‘Special General Meetings’ and the Executive Committee may at any time, and on the requisition of not less than twenty members must, within 21 days of such requisition, summon a Special General Meeting. (c) All General Meetings
17. Officials — Committees and Sub-Committees Officials shall attend Committees and Sub-Committees in accordance with the Schedule given below:
NB 1. Employees may not vote at any Meeting. Officials may not vote at Council Meetings 2. Officials may move or second resolutions except at Council meetings. 3. Officials should attend as above, except for the Hon. Solicitor, Hon. Medical Officer and Auditor. 4. Officials may attend other meetings with the prior knowledge and consent of the Chairman of the particular committee. 5. Officials may be invited to attend other meetings by the Chairman of that particular committee.18. Disciplinary Committee (see also Sections 4 (g), 4 (h), 19) The Disciplinary
Committee shall consist of one representative from each Region provided that
such representative is a member of Council. 19. Appeals Committee (see also Sections 4 (g), 4 (h), 19) The Appeals Committee
shall resolve on all Appeals against decisions affecting Association’s members
and individuals participating in Association events and processes. 20. Disciplinary Process (See also Sections 4 (g), 4 (h), 4 (i), 18) This section refers to structures and events organised and controlled by the Association, or to cases where WCA has been requested by both parties to intervene or adjudicate. The Association strongly recommends that all member Clubs, Leagues and Associations adopt the appropriate parts of the following Disciplinary process, which will enable it to accede to requests to intervene and adjudicate, as well as to gain co-operative action of all member Clubs, Leagues and Associations to the rightful Disciplinary Process of one of them. (a) It shall be a disciplinary offence:
(b) For the purposes of these Rules the expression ‘the player’ shall throughout these Rules be deemed to mean and include not only any player, whether a professional or otherwise, but also any member or official of any Body or if appropriate any other person involved in any incident of possible misconduct occurring on the field of play, or on the premises of the Body as may be appropriate in the particular circumstances. (c) Any complaint or report will be investigated only if made in writing to the Secretary of the Association within 7 days of the alleged event. (d) Before any penalty is imposed there shall be a disciplinary hearing before the Disciplinary Committee of the Association. At least 7 days’ notice in writing of the hearing and of the alleged offence shall be given to the player, or in the case of a Body, its Secretary, in writing. The player or Body shall be entitled to attend the hearing, to be legally or otherwise represented and to call witnesses — as shall WCA.(e) If at the hearing the Disciplinary Committee find the alleged offence proved it shall have the power to impose one or more of the following penalties:
(ii) in the case of a Body: expulsion from the Association (ii) expulsion from any competition of the Association (iii) deduction of points (iv) a fine not exceeding £250 (f) A player or Body found by the Disciplinary Committee to have committed an offence or upon whom the Disciplinary Committee has imposed a penalty shall have the right of Appeal to the Appeals Committee. Notice of Appeal setting out the ground must be given in writing to the Secretary of the WCA within 14 days of the notification of the decision of the Disciplinary Committee together with a deposit of £50. Upon receipt of the Notice of Appeal the penalty shall not take effect pending the hearing of the Appeal. (g) The Appeal shall be
by the way of a rehearing. The player or Body and the Association shall have
the same rights of attendance and representation, and to call witnesses as
they had before the Disciplinary Committee — as shall WCA. (h) The Appeals Committee may confirm, vary or reverse, the decision of the Disciplinary Committee. The Appeals Committee shall also have the power at its discretion not to return the deposit where it considers the appeal to be without merit. (i) The decision of the Appeals Committee, or, if no appeal, of the Disciplinary Committee shall be final and binding. 21. Interpretation of Rules and matters not provided for Council shall be empowered to deal with any questions that may arise on the construction of these Rules and to act as it deems necessary in respect of any matter not covered by these Rules. 22. Dissolution The Association shall not be dissolved except at a General Meeting specially convened and at which votes in favour of the resolution comprise at least three quarters of the votes cast. 23. Anti-Doping Rules At all events in which
players from clubs and leagues affiliated to WCA participate, doping is
strictly forbidden. Doping is the use by or distribution to a sportsman of
banned substances as defined by the IOC Medical Commission. 24. Declaration of Pecuniary Interests 24.1 If any member, officer or employee of the Welsh Cricket Association has a pecuniary interest either direct or indirect in any contract, proposed contract or other matter and is present at any meeting at which that contract or other matter is the subject of consideration, he or she shall at the meeting and as soon as practicable after its commencement disclose the fact and shall not take part in the consideration or discussion of the contract or other matter or vote on any question with respect to it. 24.2 "Pecuniary Interest" for this purpose is not restricted to financial benefit and includes any financial loss or increased personal charge, expenses or disadvantage but excludes members’ expenses, subscriptions and/or competition fees. 24.3 "Other matter" applies in a very general way and shall not be restricted to transactions which are ejusdem generis with contract. 24.4 Sporting Pecuniary Interests in particular shall be declared as follows although not an exhaustive list:
24.5 Any interest which any close members of your family may have in these matters shall also be declared when matters or issues are discussed which could affect their financial position. 25. Register of Pecuniary Interests 25.1 For the record and for openness and scrutiny a Register of Pecuniary Interest shall be maintained and in which shall be recorded the pecuniary interests of those persons in Clause 24.1 and 24.5 whose interests shall be declared in writing and sent to the W.C.A. auditor. 25.2 Written disclosures shall be entered in the Register which shall be maintained by a Proper Officer designated by the W.C.A.’s Management Committee and shall be available and open to inspection by any member or authorised public official or W.C.A. auditor. 25.3 All Registered entries shall be checked annually by letter to those concerned who shall report any necessary deletions and/or additions. 25.4 Sanctions. 25.5 Any persons required by these rules to declare orally or in writing any relevant pecuniary interest and fails to do so shall be subject to W.C.A. sanctions as follows:
26. Model Constitution for Coaching Associations in Wales (Agreed by CBW & WCA) Name1. The Association shall be called the
___________________ Coaches Association Accountability 2.
The ___________________ Coaching Association (is a constituent part of the 3. The WCA is a partner in the Cricket Board of Wales (CBW), which has overall authority regarding the development of junior cricket in Wales. The Association acts on behalf of the WCA. The Association shall invite the CBW Cricket Development Officer to all its meetings and circulate agenda and minutes of meetings to the CBW’s Director of Cricket and the Chairman of the WCA Cricket Forum Committee. Objectives 4. The objectives of the Association are to foster the development of cricket coaching in the area by:
Membership 5. The Association shall consist of the officers and the members. Officers will have voting rights. 6. Membership of the Association shall be open to any coach with a recognised ECB cricket coaching qualification (or ex National Cricket Association or other recognised country’s qualification), and should be either coaching or living within the region. 7. The duration of membership shall be determined by the coach’s licence. All such members will be invited to Association general meetings. 8. Membership of the Association shall be open and not unreasonably restricted on the grounds of sex, race or of political, religious or other opinion, to any qualified coach who is prepared to accept and support the stated objectives of the Association. 9. Members must be licensed to carry out coaching work, with the WCA. A licence fee must be paid to the WCA. 10. The licence fee to the WCA partly covers a contribution to the Coaching Association. 11. In accepting membership, a person agrees to abide by the constitution of the Association and the rulings of the Officers’ sub committee. 12. Members must be insured and abide by the Cricket Coaches Association code of conduct. Officers 13. The Annual General Meeting of the Association of members shall elect officers of the Association, who shall be:
14. The Officers shall hold office for a calendar year, being elected annually at the AGM. 15. Special General Meetings require in writing the signatures of any seven members of the Association and fourteen days notice to be given to all members of the Association. 16. All officers shall retire annually but shall be eligible for re-appointment. 17. The Chairman shall hold office for no longer than three continuous years and shall hold no other office in the mean time for a further one year. 18. The Secretary must receive nominations for the officers, with the proposer and seconder and the agreement of the Nominee, at least 48 hours prior to the AGM. if the Secretary prior to the AGM has received no nominations, then nominations will be accepted at the meeting. If no nominations come forward at the meeting, the Status Quo will prevail. Management 19. Control and management of the Association shall be vested within the Committee, comprising the officers of the Association, as elected at the AGM. The committee may summon a general meeting at any time. Annual General Meeting 20. The Annual General Meeting (AGM) of the Association shall be held in every year during the month of ___________________ , when the annual report of the Committee and the audited statements of accounts up to the end of the financial year shall be presented. 21. Not less than 21 days notice of the AGM shall be given to all members by the Secretary. 22. The AGM shall elect the officers. 23. All members of the Association shall have equal voting rights. 24. The quorum for general meetings and AGMs shall be seven. 25. A motion shall be carried by a simple majority vote.26. Any amendment to the Constitution may only be done with approval of the WCA and CBW and needs an absolute majority. 27. The Chair shall have a casting vote in addition to a deliberative vote. General Meetings 28. Meetings will be held usually at two monthly intervals (except during the cricket season when it is likely that meetings will not be so regular). 29. At least 14 (fourteen) days notice of all meetings shall be given in writing by the Secretary, together with an agenda of the business to be transacted, to all in membership of the Association. Finance 30. The financial year of the Association shall be _______ till ______ 31. All monies received on behalf of the Association shall be paid into an account in the name of the Association at a bank as the Association may select. Two of four Signatories may authorise/sign cheques, one being the Treasurer, and any one of the Chairman, Vice Chairman or Secretary. 32. The Association shall keep proper books of accounts for all income and expenditure. As soon as possible after the end of the financial year, the Association shall ask an independent, qualified person to prepare an audited statement including an income and expenditure account and balance sheet for public inspection. Property 33. All property owned or leased by the Association rests with the Committee. Discipline and Appeals 34. The committee shall have the power to take appropriate disciplinary action against any members and authority to terminate membership. 35. There shall be the right to appeal to the Committee against any decision made by the officers of the Association. Dissolution Procedures 36. In the event of the Association ceasing to exist, and following the discharge of all debts and liabilities, all assets at the time of dissolution shall become the property of the WCA. No member may obtain any asset from the Association, 37. The Association may be wound up jointly by the WCA and CBW if they deem that it acts in a manner contrary to the good cause of cricket in Wales.
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